Insights

Project portfolio management: doing fewer things, better

If delivery keeps slipping, the problem may sit one level above the projects.

When delivery keeps falling short, the usual response is better project management: more training, better tools, tighter method. Often the real problem is one level up, in portfolio management, or the lack of it.

Signs of a portfolio problem

Every project is high priority. If everything is priority one, nothing is. A working portfolio process forces trade-offs, which means saying no or not yet to good ideas that do not fit current capacity.

Resources are spread across too many live initiatives. A senior engineer split across six concurrent projects is not working on six projects. They are switching between them, and each switch has a cost the schedule does not show.

Projects are approved by who asked, not by what they are worth. Without a consistent scoring model covering value, risk, strategic fit and resource cost, the loudest sponsor tends to win.

Nobody can say, without checking three systems, how many projects are live. If portfolio visibility needs a manual exercise, governance is not happening in real time.

The fix is not more project managers. It is a layer of portfolio governance that decides which projects get resources this quarter and which wait. Organizations that make the change often complete more of real value by formally starting less.

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